Job Description- Deputy Town Clerk
Nature of the Work: This is varied clerical and administrative work including the processing of Motor Vehicle Registrations and assisting the Registrar of Voters, Treasurer, Code Enforcement Officer/Assessor, Tax Collector and Town Clerk in the collection and record-keeping of various taxes, licenses, and registrations.
Employee of this class administers the Motor Vehicle Registration Agent program and serves as Deputy Registrar of Voters. The employee also assists in the insurance of various licenses, permits, recording various documents, and vital statistics; backup of records on a periodic basis; and collection of excise and property taxes. Work is normally carried out with independence subject only to general instructions and standard operating procedures. Employee has considerable contact with the general public.
Essential Duties and Responsibilities:
Participates in the receipt and recording of payment of property or excise taxes and any financial transaction involving the Town of Hermon.
Waits on counter, answers questions and gives out information requested on property or excise taxes or motor vehicle registration.
Assists in the administration of the State of Maine Motor Vehicle Registration program, files all necessary reports and handles new vehicle registrations and re-registrations; facilities transfer of plates or issues new plates and stickers.
Issues various licenses such as marriage, hunting, fishing, and dog licenses, and maintains related records.
Performs related typing, clerical, and record keeping duties.
Performs daily cash up and updates program files on a weekly basis.
Answers routine telephone inquires and assists at counter with other transactions.
Performs related work as assigned by the Town Manager.
Reports directly to the Town Clerk.
Requirements of Work:
Knowledge of business English, spelling and commercial arithmetic.
Knowledge of modern office procedures, practices and equipment.
Knowledge and understanding of the State statutes relating to the duties and responsibilities of town clerks, registrar of voters, tax collector and motor vehicle registration agent.
Ability to establish and maintain effective working relationships with town officials, employees and general public.
Proficiency in the use of the typewriter, computer and office equipment.
Training and Experience Required:
High School graduation and experience in work involving the maintenance and preparation of records supplemented by courses in business education or office procedures; or equivalent combination of experience and training.
Status: Non-exempt employee